When we use office suites like Microsoft Office 365, we tend to spend a large amount of our time using the mouse to switch between tasks and features. In the interest of making you more productive and it easier to move around the program, Microsoft has introduced a number of keyboard shortcuts, no mouse required.
If you use Office 365, you probably spend a large percentage of time using Outlook. Here are some time saving Outlook keyboard shortcuts. These will work with both Windows and Mac operating systems.
Control + 1: Pressing this will switch to Mail. If you’re using a Mac, press command + 1.
Control + 2: This shortcut will switch to your Calendar. On the Mac press command +2.
Control + 3: This shortcut will open your Contacts. On the Mac press command + 3.
Control + Shift + M: This shortcut will open the compose a new message window. You can press this from anywhere in Outlook. On the Mac press command + Shift + M.
Control + Shift + A: When you press this, you’ll be able to set a new appointment. You can press this from anywhere in Outlook. On the Mac press command + Shift + A
F3: This shortcut will open the search pane. On the Mac you can press command + F3
Control + , or .: With a current message open you can press control + , (comma) to switch to the previous message in your Inbox, or press control + . (period/full stop) to switch to the next message in your Inbox. Pressing command + , or . will do the same thing on a Mac.
Control + Enter: When you have an email message open, pressing these keys will send the email. The Mac shortcut for this is command + return.
F4: If you press F4 Office 365 will close. To close the program on a Mac press command + Q
These are the most common shortcuts for Office 365. If you’d like to learn more Office 365 shortcuts or time saving tips, please contact us.